7 Reasons Why Your School or College Needs a Visitor Management System?
Any given day, anybody can walk into most of the schools or colleges, without being questioned or stopped. Considering that the security of children depends upon the staff, it’s essential to scrutinize people before they get inside or leave the building whatsoever. In such a scenario, a visitor management system can turn out to be extremely effective.
In case you’re still dubious about the same, here are the top 7 reasons why your campus should have this system in place. Read on.
1.Ineffective Manual Logs
Most of the schools or colleges rely upon at least two security personnel. And, if they do record visitors’ details, often they do it manually. However, such manual or paper logs are prone to damage in a crisis. Not just that, but they can be easily forgotten as well.
This inconsistency may result in extreme damage if attention isn’t paid on time. In such a scenario, an adequate visitor management system can tighten the security and keep an eye on who’s coming into and going out of the premises.
2.Gives a Good First Impression
Generally, it’s the reception area that offers one of the first experiences to a visitor in school or college. One thing that you must keep in mind is that a visitor could be a customer.
And, you may only get one chance to impress them with the level of professionalism that the institute carries. Believe it or not, a competent visitor management software will compel parents to comprehend how earnest the building is regarding the security of students.
3.Keeps The Record Intact
Do you remember how many people visited your building in the past year? Or, how about currently? Can you quickly find out how many outsiders are there in your school or college right now?
There would be many instances when you may have to go through the records, but you may not have those papers available right away. This would be one of the few situations when the need for a substantial visitor management system may not be overlooked anymore.
4.Discourages Unauthorized Access
When they don’t see tight security, intruders can enter the school or college premises just like that. And, in most cases, these intruders may come with a dangerous intention as well.
However, when they’d know that there is a visitor management security system that records all of their activities, their unauthorized access may get discouraged. And, they may step back from their hazardous purposes, keeping everything safe and guarded.
When you choose an advanced and proficient visitor management system, you can ensure an extensive list of features. Out of which, such a system helps you get access to profound and understandable reports.
In this way, you can always keep an eye on who is entering and exiting the building. Along with that, you can also note the date and time; helping you filter out the suspicious people from regular visitors.
6.Convenience at Best:
In a traditional management system, your staff may require to maintain sign-in sheets. Therefore, if you would have to know about a specific visitor’s information, a person may have to go through the entire sheet manually. Even the slightest thought of it would be nothing less than a nightmare.
Digital reception aka digital management system, on the other hand, can eradicate this necessity altogether. This way, not just it decreases human interference but associated expenses as well. Thus, such systems prevail in providing convenience among the staff.
7.Differentiating Between Guests and Staff:
At a busy college or school premises, it can be quite tricky for security personnel to distinguish between a staff member and a guest. Sure, having ID cards for teachers is an excellent way to solve this problem; however, there should be a solution for those who forget their cards.
Also, of course, security people may recognize a few members with names or faces. But, what about the ones who have recently joined? There may arise an issue, right? Hence, without an accurate visitor management system, differentiating would be nothing less than a guessing game.
In a world that’s technologically advancing at a fast-paced, schools or colleges shouldn’t leave any stone unturned in changing with the trends, especially when the security is involved.
So, if your premise hasn’t yet, it’s time to consider a reliable and credible visitor management system, such as piLOBI, to ensure proper safety of students and to maintain the credibility of the institute.