The 5 Best Visitor Check-In Software to Use in 2025

Your office’s front desk, or reception area, is the heart of your office. It’s the only place where visitors get the first impression, and security kicks in. It’s the only spot where clients first get greeted, employees start their day, and sometimes the delivery guy drops off the package.   

As of 2025, the hybrid work pattern is encouraged in many offices, disturbing the regular office schedule, tighter regulations are imposed, strict tracking is demanded, and visitor check-in software is not only nice to have but has become essential.   

The olden days of scribing in the logbook or simply expecting your receptionist to note down your name and other details are long gone. Modern offices today need to come up with advanced visitor management tools that keep up with the pace.   

Choosing the right visitor management software can help you by giving an extra level of security, allowing your clients, business partners, and investors into your space, and keeping unwanted guests at bay.   

Advancements in technology have significantly simplified and enhanced visitor management compared to previous methods, particularly when integrated with access control systems. However, not every visitor management system is equal and possesses strong built-in features that will meet your business needs. And therefore, here in this blog, we have put together a list of the top Visitor Check-In Software Competitors available today.    

1. piLOBI   

piLOBI is a sophisticated visitor management system aimed at enhancing and automating the sign-in process, thereby increasing the effectiveness of your front desk operations. The Visitor Check-In tool not only simplifies the visitor sign-in and registration process but also bolsters the safety and security of your facility while ensuring complete regulatory compliance. With its intelligent and secure features, piLOBI stands out from its competitors, making it a preferred choice for many. Additionally, it serves as an excellent solution to elevate your visitor management experience and optimize the efficiency of your front desk.    

Key Features of the piLOBI Visitor Management System 

1. Effortless Visitor Check-In

Simplify and streamline the visitor registration process with piLOBI’s intuitive system. It reduces front desk workload, saves valuable time, and cuts down operational costs, making visitor management seamless and efficient.  

2. Quick Installation & Easy Setup

piLOBI is designed for rapid deployment with a user-friendly interface. No technical expertise required—just plug, play, and go. The system is secure, adaptable, and operational in minutes.  

3. Centralized Management for Multiple Locations

Manage visitors across all your company’s sites from a single, unified platform. piLOBI lets you monitor and control visitor activity at multiple locations effortlessly, all under one account.  

4. Instant Host Notifications

Automatically notify hosts via SMS and email when their guests arrive. piLOBI also includes detailed pick-up location information to ensure timely and smooth receptions.  

5. Smart Visitor Pre-Registration

Hosts can pre-register guests by sharing meeting details, venue info, and a scannable QR code via SMS or email. This accelerates check-ins and enhances the visitor experience.  

6. Facial Recognition & Image Capture

Enhance security with automatic photo capture during check-in. Each visitor’s image is securely stored within the platform for future reference and record-keeping.  

7. Real-Time Live Dashboard

Get a comprehensive, real-time view of all visitor activities—both new and pre-registered—through an intuitive dashboard with clear graphical data representations.  

8. Customized Visitor Badges

Print personalized visitor badges complete with credentials for easy identification and better access control throughout your premises.  

2. Vizitor  

It’s like the perfect blend of friendly and functional, turning your front desk into a welcoming hub without the chaos of paper logs or outdated tech. Imagine a visitor walking in, scanning a QR code, and checking in without touching a thing, or better yet, pre-registering so they just breeze through. That’s Vizitor in a nutshell. It’s cloud-based, easy to set up on a tablet or phone, and designed to make everyone’s day a little smoother.  

Vizitor is a perfect mix of friendly and functional visitor management systems that can turn your front desk into a welcoming hub without any headache of managing paper logbooks or any outdated tech.    

Just imagine a visitor comes in, scans a QR Code, and checks in without touching a thing. And it’s better when the visitor does pre-registration so that he/she can easily breeze through. That’s what Vizitor in a nutshell.   

It’s a cloud-based visitor check-in software that can be easily set up on a tablet or phone. It is designed to make everyone’s day a little smoother.    

Key Features of Vizitor Visitor Management System  

1. Touchless Check-In 

Vizitor has an application named Vizitor Pass App or a QR Code, using which one can keep things clean and quick. No more worrying about passing any infected pen.   

2. Immediate Notifications 

Hosts get pinged via email, SMS, or the app as soon as guests arrive. Not anymore, calling them personally.      

3. Custom Badge 

Vizitor has a feature where visitors will get printed badges with photos, names, and details, all of which is great for security and that professional touch.  

4. Pre-Registration 

With Vizitor management, one can send invites ahead of time so that guests can RSVP and skip the line. It’s just like rolling out the red carpet.   

5. Occupancy Tracking 

With the occupancy tracking feature, it becomes easy to monitor who’s in the building, such as employees or other staff members. This is a golden feature for those offices that offer a hybrid work system.

3. Envoy  

Envoy is another visitor management system that is sleek, reliable, and ready to impress. It’s a cloud-based visitor check-in software that can make your office lobby feel like a well-oiled machine.   

Visitors using Envoy’s VMS will have to check in with a QR code or a tablet, and the whole process is very seamless. The best thing about Envoy is that it’s big on integrations, and thus can easily sync up with Slack, Microsoft Teams, or even your office building’s access controls.   

Key Features of Envoy Visitor Management System  

1. Registration in Advance 

Envoy has a feature where email invitations are sent to guests so that they can fill out their information before. This shows a shortening of the lobby linger time.   

2. Custom Flows 

Envoy has a customization feature wherein stuff like Health Screening, NDAs, or visitor agreements come within the check-in process.   

3. Real-Time Insights 

Envoy features a dashboard that displays the current attendees, those who have exited, and individuals who have lingered for an extended period.  

4. Professional Badges 

Envoy issues professional badges to its visitors, complete with barcodes and photographs. All this is done within a fraction of a seconds.

4. SwipedOn  

SwipedOn is a visitor management software that is not very complicated. It is very affordable, straightforward, and perfect for offices that just want a basic VMS that simply works.   

Using the SwipedOn Visitor Check-In tool, a user can check in their visitors on iPAD or their own phone, and hosts get a heads-up right away. SwipedOn’s simplicity makes it feel very approachable, even for those teams that are not very tech savvy.  

Key Features of SwipedOn Visitor Management System  

1. Touchless Sign-In 

SwipedOn has a QR code or mobile check-in feature that keeps it simple and sanitary.    

2. Branded Badges 

SwipedOn provides branded badges that can be customized with a logo and colors. So, with a small touch, there’s a very big impact.   

3. Tracking in Emergency 

Just with one tap, you will be able to know who’s on-site or within the office premises while evacuating or counting people when there’s an emergency.   

4. Supporting Multiple Languages 

SwipedOn is great for those offices that are present worldwide, as it has a feature that supports multiple languages. Thus, it is great for diverse offices or those that frequently welcome international guests. 

5. ILobby  

iLobby is a type of visitor management system that is tough, thorough, and built only for places where security isn’t optional. It is not a simple VMS, just like some of its competitors; rather, it’s more about making sure that every visitor is checked thoroughly, they are vetted, tracked, and also accounted for.       

Just think about manufacturing plants, corporate campuses, private offices, or any other such place where there are strict compliance rules; iLobby would be a perfect fit in these places.    

Key Features of iLobby Visitor Management System  

1. Conforming Identity 

iLobby has a feature that can scan a driver’s license or passports to confirm their identity.   

2. Restricting unwanted visitors 

Unwanted visitors are restricted before they make entry or step inside the office or any other restricted place.   

3. Handling Multiple Locations 

With iLobby’s advanced dashboard, one can handle offices in multiple locations.   

4. Built-in Audit & Access Controls 

Produce comprehensive, audit-compliant logs and seamlessly integrate with access management systems to facilitate efficient compliance reporting. 

Conclusion   

As there are many top visitor management systems available, it can be difficult to choose the best one that will be the ideal option for your business.  Therefore, when choosing a visitor management system, you need to start with a list of VMS that have the must-have features needed for your business and investigate a VMS solution that most closely matches it.