How Visitor Management Plays a Great Role in Trade Shows and Exhibitions

Be it a corporate event, a trade show, or an exhibition, tracking and monitoring guests are a top priority for organizers to ensure comprehensive visitor safety.

Trade show organizers, besides securing their guests, need deeper insights into the number of visitors, their profile, and behavior, to evaluate the success of an event. Access to critical visitor data also enables exhibitors and organizers to plan their future events optimally, which amplifies the experience of guests.

Thanks to the emergence of new visitor management solutions, trade show and event organizers can now leverage the power of digital technology to count visitors, get real-time notifications, and analyze the congestion points and peak times across multiple locations.

A high-quality visitor management system, for instance, piLOBI, can also offer enhanced user-intuitive registrations, smart badging processes, superior access control, and third-party app consolidation, while seamlessly integrating with an existing IT infrastructure. 

piLOBI visitor management solutions pack more punch than an ordinary visitor registration system or a meeting management system.

The feature-rich, end-to-end visitor management system makes life easier for event planners than ever before.

Let us explore how. 

Instant Host Notifications :

The best-in-class piLOBI visitor management system automatically notifies hosts about visitor arrivals, irrespective of their destinations.

Whenever visitors complete the check-in, using piLOBI’s visitor registration system, the software initiates automated communications via email, SMS, or push notifications to alert hosts about their guest arrivals. This visitor-focused feature reduces wait times significantly.

Visitor Pre-Registrations :


Enterprises that organize trade shows and exhibitions regularly, can benefit greatly from the software’s pre-registration feature. The tool enables guests and visitors to pre-book their attendance before arriving, which lowers the check-in time and improves visitor experience.

With a little configuration, the piLOBI visitor registration system can not only simplify the check-in, but it can also issue unique guest ID numbers, streamlining the entire process. 

Visitor Badge Customisation:

Visitor’s badge printing completes the check-in process.

With the piLOBI visitor management software, no matter whether a guest does an on arrival check-in, or has done a pre-registration, event planners can print customized visitor ID badges in seconds. In the case of Access Control integration, the host can scan the ID badges to provide visitors access to zones, for which the host has granted them authorization.  

High-Grade Security :

Incorporating top-notch security features, such as approval based guest entry, visitor’s digital signature storage option, and facial capture, piLOBI visitor management solutions ensure optimized security of trade show and exhibition venues. Event organizers can retrieve facial capture images, if such a requirement arises in the future. 

Third-Party Applications :

For seamless operability, piLOBI visitor management solutions integrate top-of-the-range third-party applications, including

  • Lead Master,
  • Google Calendar,
  • Microsoft One Drive,
  • piHappiness Feedback Platform,
  • Sales Cloud,
  • MailChimp,
  • Office 365,
  • Skype,
  • Salesforce, and
  • Slack.

These advanced business systems streamline the workflow and offer an unmatched guest experience.

Detailed Insights :

piLOBI’s leading-edge visitor registration system allows exhibition and trade show organizers to get deep insights about their visitors, which helps the in-house employees to improve their role functions.

Access to visitor data, such as visitor name, authorization, entry time, visitor type, and departure time, will enable team members to analyze data trends in real-time and act accordingly. 

Superior User Experience :

While ordinary visitor registration tools available on the market provide a simple visitor check-in interface, top-quality products like the piLOBI visitor management system incorporate complex functionalities to augment user experiences.

The high-caliber software offers support for multiple locations, and it also includes multiple languages, such as

  • English,
  • Swedish,
  • Turkish,
  • Polish,
  • Portuguese,
  • Dutch,
  • Italian,
  • Russian,
  • French,
  • Spanish,
  • Japanese,
  • Hindi,
  • German, and
  • Chinese.

Such innovative features heighten the experience of visitors of various nationalities. 

Affordable Scalability:

The downside of a basic visitor registration tool is that it does not provide scalability that organizations operating on a global level need.


piLOBI’s future-proof, end-to-end visitor management solutions integrate rapidly scalable capabilities that meet and exceed the scalability demands of enterprises of all sizes. Depending on the requirement, the visitor management system can also offer tailored solutions to suit the needs of varied industries. 

Adopting a digital visitor management system will eliminate the hassles involved with traditional visitor books.

Being an automated system, piLOBI visitor management solutions facilitate VIP treatment to your guests, saving them from queuing in long lines. This not only improves visitor experience, but it also uplifts the image of your company.

To learn more about the industry-leading visitor registration system, contact piLOBI today

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