5 Tips to Help Your Employees Embrace Workplace Sign in System

In the business world where technology is advancing and cybercrimes are increasing, it has become important for companies to upgrade existing systems and processes for better convenience, safety, and stay ahead of competitors. And one such much needed upgrade is workplace sign in or visitor management software.

According to Grand View Research, the global market size of visitor management software in 2023 was USD 1.63 billion and for 2030, the anticipated CAGR is 13.4%. More and more companies are embracing workplace sign in software, but there is a common obstacle that many companies face: employee adoption.

Yes, you read that right. Some employees are reluctant to get used to new technologies at the workplace. Are you planning to implement a workplace sign in system and want to know how to help your employees embrace it? Then, this blog is for you.

Why is it Hard for Employees to Get Used to New Technology?

There can be many reasons why adopting new technology is hard for employees. For example, Gen Z employees can quickly get used to new technologies, while older generations will have difficulty understanding the entire process due to their limited technical knowledge.

Another reason is that employees are used to old methods, so suddenly switching to a new method can become hard to get used to. They might hesitate to try new things or do not want to leave the comfort of old processes.

Some people are afraid that advanced technologies will become a threat to their job, which is why they do not want to embrace new technologies. For instance, the jobs of security personnel in the reception area might be in danger if an automated sign in system is implemented at the workplace. Moreover, an Accenture report revealed that 60% of employees feel that they will become jobless due to advanced technology and AI.

There are a few employees who have data privacy and security concerns. As cybercrimes are growing every day, people are hesitant to provide their details to tech apps or software because they believe their details will be misused.

Benefits of Workplace Sign In System

Here are some of the primary benefits of using a workplace sign in system:

• This software restricts entrance access to unauthorized people, keeping the workplace safe and secure, especially when an employee is working alone or late at night. Chances of vandalism, theft, and other physical threats decrease a lot.

• There is no need to manually log-in every day. The entire log-in process is automated, which saves plenty of time for employees.

• Companies can easily track and store employee attendance data along with their log-in and logout timings.

• With the help of this software, companies can allow visitors to register themselves, restrict access to protected areas, and track visitors.

• Regardless of whether employees are working from the office or remotely, they can log-in to work using the workplace management software.

How to Encourage Your Employees to Embrace Workplace Sign In System

We have put together a few ways in which you can encourage your employees to get used to workplace sign in software:

Explain the Why Behind Switching to Workplace Sign In System

The first thing you should do is explain why you are switching from the traditional paper-book method to the advanced workplace sign-in system. You might think of this as a tedious task, but this will save a lot of time and increase employee adoption towards the new technology.

Wondering how? When you mention that the company is implementing new technology, make sure you are clear, honest, and transparent about why it is important to embrace this new software.

When employers are honest, employees are highly likely to feel positive about embracing new technologies at the workplace. Explain how this new software will enhance safety, ensure compliance, make data collection easier, save time for employees, and more.

After knowing the benefits of workplace sign in software, there is a chance that employees will look forward to using the software.

Understand the Pain Points of Employees

In the midst of selecting the right software, testing it, and integrating it with other systems, companies often undervalue the main aspect; employees. It is relatively important to understand employees’ opinions and their pain points because they are the ones who will be using the workplace management system daily.

It is best to conduct discussions and let employees be a part of the software selection process. Consider their pain points, such as complex user interface, lengthy sign in process, and more. By understanding their concerns and pain points, you will know how to help them embrace this new technology at the workplace.

Prepare Tutorials

To help employees get used to the sign in process, it is best to prepare tutorials. Create detailed videos on different aspects of the sign in system at the workplace and forward them to the employees. They can watch the videos to learn how the workplace management system works and get used to it.

Make sure to include step-by-step instructions to make it easy for them to understand. Avoid technical jargon and use simple language while making the tutorials. If they have any confusion, they can rewatch the videos for better clarity.

Explain About Different Sign In Options

Workplace sign in software comes with different types of employee sign in options. You should inform employees about the available options, which can make it easy for them to be familiar with the software.

For instance, the majority of workplace management software offers various sign in options like mobile apps, self-service kiosks, QR codes, RFID tags, geofencing, and more. It is your responsibility to explain how each option works to the employees so that they can choose what works the best for them.

Conduct Live Training Sessions

Conducting live training sessions is another great way to help employees embrace the workplace sign in system. Wondering how this helps? Let’s see a quick stat first from a research conducted by Hays Talent Solutions.

In the research, it was revealed that 1 in 3 employees feel they require more training to get used to new technologies introduced at the workplace even though internal training has been provided. This highlights the need for consistent training for a significant period of time.

Got the point we are trying to emphasize? Even after sending tutorials and explaining how to use the system, some employees need more training. That is why live training sessions are very helpful.

Employees can see how the software works in real-time, which will help them memorize the process faster. In addition, if employees have any queries, they can ask and get clarification then and there. In short, live training sessions offer an interactive learning experience.

Wrapping Up

Employees often face several hurdles when getting used to new technologies implemented at the workplace. However, with the help of the above-mentioned ways, companies can encourage employees to embrace the workplace sign in system. This software makes the log-in process easier, improves compliance, enhances safety, and easily gathers employee data.

We understand that there are many workplace sign in software in the market, making it difficult to choose the best one. Try piLobi, a high-end workplace visitor management software loaded with features like employee attendance, employee log-in, visitor tracking, live dashboard, and more.

Visit piLobi to schedule a demo and see how our software works in real-time.